APEX
Plus Feature List
Topic Covered:
š
RECEPTION
š
SAMPLE COLLECTION
š
WORK SHEET AND WORK
LOAD SHEET
š
QUALITY CONTROL
š
VATIMTM
LINK
š
RESULT TRANSFER
CONTROL SYSTEM
š
RESULT ENTRY
š
AUTHENTICATION
š
OUTSIDE LAB
š
HISTOPATHOLOGY [Not
available in APEX]
š
MICROBIOLOGY [Not available in APEX]
š
PRINTING
š
INVENTORY [Not
available in APEX]
š
SOP (Standard
Operating Procedure’s) [Not available in APEX]
š M.I.S
(Management Information System)
I.
RECEPTION
1.
User wise rights for
accessing every activity.
2.
Security and audit
trial for each activity.
3.
Barcode Id facility for
permanent patients.
4.
Diagnosis referred from
doctors can be entered at reception.
5.
Receipts for patients
with date and time of report collection provided.
6.
Information for the
patients also provided on the receipt for delivery of report for special tests
controlled through auto schedulers.
7.
Permanent card with ID
for frequently visiting patients to analyze the result history.
8.
Receipts can also be
printed with password for viewing of reports and status of reports.
9.
Different
Centre/Hospital wise rates.
10. Facility to select Dispatch Centre.
11. Facility to store No. of House calls against a
phlebotomist.
12. Test Process Date and Dispatch date calculation
according to Auto Schedulers.
13. Param Prompt Screen (Patient Preparation)
E.g.
In Creatinine Clearance Test, For Body Surface Area Patients Height and Weight
is required which can be queried to the patient and entered at RECEPTION while
registration.
14. Normal Range Calculation according to Patient’s age
and gender.
15. Test can be marked as ‘Urgent’.
16. Front Desk Security for cash handling by avoiding
clerks to delete registered patient.
17. Cashier wise collection report.
18. Receipt of payment by Cash, Cheque, Credit Card.
19. Billing for centers from where sample is sent.
20. Referral charges and analysis reports for back
office.
21. Restricts operators from manipulating with data.
22. Takes care of all payment transaction like fully
paid, partly paid, Discount and Refund.
23. Payment, Discount and Refund can be cancelled by
entering proper reasons.
24. Auto alerts for patients who have not fully paid the
bill.
25. Facility to track Post Prandial patients for date.
26. Receptionist on enquiry can view patient’s Test
Status and Report.
27. Reports like User wise collection, Total Daily
Collection, Today’s Patients etc. are available.
28. User-friendly screen to Dispatch reports according to
several options like Centre wise, Referral Doctor wise etc.
II.
SAMPLE COLLECTION
1.
Specific Nos. are
defined for Samples for unique identification (Lab No / Sample ID) can be set
by Department / Category.
2.
Lab No. can be in the
form of DEPT. CODE + YEAR + MONTH + SERIAL NO. FOR THE DEPARTMENT.
3.
Lab No’s Barcode
generated with suffix like PP/G1/G2 etc for the tests like Post Prandial (PP),
Glucose Tolerance Tests (After 1Hr., 2Hr etc.).
4.
Any type of barcode can
be printed like CODE 39, CODE 128 etc.
5.
If patient could not
manage to give sample then test can be marked as SNR ( i.e. Sample Not
Received).
6.
Phlebotomist can put
her comments against rejected samples like ‘SAMPLE INSUFICIENT’, ‘SAMPLE
HEMOLYSED’ etc.
III.
WORK SHEET AND WORK
LOAD SHEET
1.
Work load sheet for
each work area with technicians name and time of job allocated can be printed
automatically (Human Resource Management).
2.
Work Load Sheet for
technicians working on medical equipments are generated to optimize the
functionality.
3.
Different work sheets
for different work areas of same test can be printed.
E.g. Urine (Physical, Microscopy and Chemical)
4.
Blank work sheet can be
printed. E.g. CBC
5.
Work sheet result entry
for manual jobs can be done.
6.
Default Result can be
updated on click of single button. Eg: Urine, Stool, and Semen.
7.
Help values can be
defined for parameter.
8.
Demarcation of High,
Low, Critical and alert values.
IV.
QUALITY CONTROL
1.
Viewing of quality
control of various medical equipments on one node ease the job of quality
manager.
2.
Rules for the Quality
control of each test are master defined.
3.
The Control Lot No and
expiry date can be stored in master.
4.
Mean and Standard
Deviations are stored against the parameter for every control.
5.
Plotting of
Levy-Jennings graph.
6.
Westgard Rejection
rules.
7.
Quality control results
can be used to control the transfer results from medical equipments.
V.
VATIMTM LINK
1.
It is to interface with
Analyzers either Unidirectional or Bi-directional.
2.
Follows ASTM standards.
3.
Takes care to perform
Reflex Test. E.g. If FREE PSA is abnormal then PSA TOTAL will be executed
automatically.
4.
Control results are
posted to LIS for Quality Control module.
5.
Result can be formatted
according to Precision (No. of digits should be after Decimal point) defined in
the master also for example in case of HIV if machine sends Numeric result then according to reference
range Result can be updated as Reactive/Non Reactive.
6.
If Parameter PSA TOTAL
if the values are below the normal range then VATIM LINK internally updates
‘<’ (Less than mark)
7.
Facility for Verifying,
Holding and Rerun values are provided and displayed in a user-friendly manner.
8.
Rerun of test can be
automatically called for if the medical equipment supports the same.
9.
More than one medical
equipment can be connected to a node to save the infrastructure cost.
10. Audit log for all the results transferred, edited are
maintained.
VI.
RESULT TRANSFER CONTROL
SYSTEM (RTCS)
1.
This module is used to
Authenticate/verify the results transferred from medical equipment.
2.
Technician can verify
the result for each machine whereas Lab manager can verify for multiple
equipments.
3.
This module works as a
quality assurance filter
4.
If a sample is run on
multiple machines for the same test the values can be checked/altered/verified
or kept on hold.
5.
Comparison of values
for the same test run on different machines is made easy.
6.
User defined in built
formulae’s helps to save time and efforts.
7.
Multiple results of
same test can be viewed.
8.
Demarcation of High,
Low, Critical and alert values.
9.
Comments given by
Phlebotomist while sample collection can be viewed.
10. User can add his/her own comments.
11. The rights provided to the user determine
authentication levels.
12. Previous values of a test for the permanent patient
can be viewed numerically and graphically.
13. Co-relational parameter if defined in the master can
be helpful in authenticating the values.
14. Rights can be provided to not authenticating but only
forwarding abnormal tests.
15. Results, which are Pending, Authenticated and
Printed, are demarcated.
16. Results once authenticated or Printed cannot be
altered. **
17. Audit trail is maintained for all the activities with
User name Date & Time.
18. Security for each parameter is provided to prevent
the users to view the values of different work areas.
19. Precision for the decimal values are user defined.
20. On line viewing of normal ranges.
21. Sorting of patients according to sample status
(Pending, Completed, Authenticated, Forwarded).
22. Demarcation of rechecked values can be provided on
screen and report
23. Various statuses of parameters like Hold, Done,
Verified, Rechecked and Omitted are maintained.
24. Test can be rejected by entering the reasons like
‘Sample Hemolyzed /Clotted etc.’
25. Preliminary report can be printed for STAT samples
with the remarks.
VII.
RESULT ENTRY
A. By Patient
B. By Test
C. By Lab
Number
D. By
Group/Profile
1.
Patient can be searched by Name, Visit
No., Centre etc.
2.
User defined in built
formulae’s helps to save time and efforts.
3.
Demarcation of High,
Low, Critical and alert values.
4.
Comments given by
Phlebotomist while sample collection can be viewed.
5.
User can add his/her
own comments against Test or against Technician.
6.
Previous values of a
test for the permanent patient can be viewed numerically and graphically.
7.
Co-relational parameter
if defined in the master can be helpful in authenticating the values.
8.
Results, which are
Pending, Authenticated and Printed, are demarcated.
9.
Results once
authenticated or Printed cannot be altered. **
10. Audit trail is maintained for all the activities with
User name Date & Time.
11. Security for each parameter is provided to prevent
the users to view the values of different work areas.
12. Precision for the decimal values are user defined.
13. On line viewing of normal ranges.
14. Sorting of patients according to sample status
(Pending, Completed, Authenticated, Forwarded).
15. Demarcation of rechecked values can be provided on
screen and report
16. Various status of parameters like Hold, Done,
Verified, Rechecked and Omitted are maintained.
17. Whole Test can be marked as a Pending.
18. Default Result can be updated on click of single
button. E. Urine, Stool, Semen.
19. Help values can be viewed for parameter if defined in
the master.
20. Help Values and Default values can be entered online.
21. Takes care of Therapeutic range for Drugs like Trough
& Peak.
22. Preliminary report can be printed for STAT samples
with the remarks.
VIII.
AUTHENTICATION
1.
This module will be
accessed only by users who are authorize the results.
2.
Authentication can be
done Test group wise.
3.
Bar Code facility
enabled for fast authentication.
4.
Visual demarcation of
groups as per their status (Normal/Abnormal)
5.
High/Low demarcation
for each parameter.
6.
Details like test Run
on which machine with sector Number, Cup number, date and time is displayed and
same information can be printed as Repeat List.
7.
Rejection of a sample
with reasons from the reason master by the authorized personnel.
8.
Holding of results are
visually demarcated.
9.
On selection of patient
if any comments provided in the whole sample cycle is displayed for helping in
authenticating the results.
10. Diagnosis entered at the Reception can be viewed.
11. User can add the tests for the patient.
12. Whole Test group can be marked as a Pending.
13. On line viewing of normal ranges.
14. User can add his/her own comments against Test group.
15. Previous values of a test for the permanent patient
can be viewed numerically and graphically.
16. Co-relational parameter if defined in the master can
be helpful in authenticating the values.
17. Results, which are Pending, Authenticated and
Printed, are demarcated.
18. Results once authenticated or Printed cannot be
altered. **
19. Audit trail is maintained for all the activities with
User name Date & Time.
20. Security for each parameter is provided to prevent
the users to view the values of different work areas.
21. Auto Authentication can be enabled to authenticate
Normal results automatically.
IX.
OUTSIDE LAB
1.
This module keeps the
track of the tests send to and received from the Outside Labs.
2.
Test can be defined as
an Outside lab test at master level with the default outside lab name.
3.
Requisite work list for
those outside lab can be generated
X.
HISTOPATHOLOGY
1.
Slide Number reporting
tracked, Storing of Sample Images
2.
Textbox for easy result
entry as MS Word.
3.
Help Values, Default
Values, Previous Slide Images can be recalled.
4.
Abnormal history
marking, Block mark can be tracked
5.
Regions and sub region
reporting for histopathology
6.
Diagnosis codes “T”
& “M” codes can be tracked
7.
Spell check facility
for medical terminology
8.
Previous diagnosis on
search with T M codes or abnormality can be viewed.
9.
This module keeps the
track of the tests send to and received from the Outside Labs.
XI.
MICROBIOLOGY
1. Patient
Demography with Display of Specimen, Colony Count, Incubation Period and
Incubation culture line.
2. Stain selection to add
available stains from the list.
3. Addition
of physical examinations from the list available.
4. Organisms with respective antibiotics
are displayed automatically.
5. Co-related results for that patient are
listed for confirming the results.
6. Search of patients by antibiotics or
organisms
7. Previous diagnosis with respect to
stain, organisms can be listed
XII.
PRINTING
A. Auto
Printing
B. Manual
Printing
B. Batch Printing
1.
Printing of reports can
be by Centre wise, Patient wise, Department wise etc.
2.
Report design are user
defined are flexible.
3.
Scanned signature of
pathologist with date and time printing.
4.
Graphical
representation of particular test result can be embedded in the report. E.g.
GTT graph.
5.
Reports can be printed
directly at Dispatch node or at various work areas.
XIII.
INVENTORY
This Inventory module uses
ABC Inventory Model
The inventory function operates in close
conjunction with many other core functions in an organization to enable a more
complete understanding of vendor relationships, material demand, and order
fulfillment.
Purchase Order
1. PO
can be prepared from Tasks but has to be approved from various levels
2. PO can be sent to Local Agent/Company or to OM
3. PO can be directly be sent through E-Mail
4. Fax Facility is also available
5. Multiple
Level (Engineer-Inventory In-charge-Modality leader-manager) of Approval
sequence is there helps Monitoring of POs for authorization and precise
requirement
6. If
the PO is From Task then PO Acknowledgement and the status of the PO is always
updated to Engineer and Modality Leader
7. There are 4 types of POs
a. Free
OF Cost From OM
b. PO for
Invoicing Customer
c. PO for
Stock transfer
d. PO
against Warranty
8. Some
Items In the PO are Returnable To OM after Testing Equipment or after
Completing Demo this Facility is also available
Goods receive Voucher
1. Flexible receive Voucher system is there in the system
2. Receipt is generated against Receive Of Items From OM or
Local agent
3. All
the Accounts data is updated for Freights, Port fees, Other Charges etc it is
just a link to Account (by updating Respective Ledger Codes of Accounts)
4. Multiple Currency Items can be converted in to Local
currency
5. System updates the inventory after receiving the Parts
6. Entering
Short shipment, over shipment and extra Item shipment can be received from this
Receive Voucher.
Goods Issue Voucher
1.
Issue of Goods can be
to different departments
2.
As soon the Issue is
made inventory is getting updated.
Return Voucher
1.
Issued parts Can be returned
back to stores using this form
2.
After completing Tasks
department can return the excess parts back to Store to clear the parts
accountable against that department.
v Average stock level and value of each item (items
like Empty Bags, Solutions, syringes, vaccutainer etc.)
1.
Minimum and maximum
stock levels
2.
How many movements have
been processed this period compared to last and how do they break out into
goods receipts and issues?
3.
What is the number and
value of goods receipt of inventory processed for material from a specific
vendor?
4.
What is the average
number of goods issues processed this period across the organization
5.
What materials were
issued, how many issues were related to each material
6.
How many goods issues
were processed this period versus last to Maintenance, how many to Invoices,
and how many to fulfill sales orders?
7.
How many Orders
Received in this period
8.
How many defective
items received
9.
How many orders are on
back order
10. Transaction counts by customer
11. Average transaction values by customer
12. Number of units issued by customer
13. How effectively has confirmed stock met the
requirements for a specific material this period as compared to last
14. What percentage of confirmed reserved stock was not
withdrawn from inventory, resulting in unnecessary excess stock?
15. How close was this period's inventory forecast to
actual results?
16. Depends on the forecast how much is the budgeting for
each type of material segment in warehouse.
17. Reports like Purchase Order, Quotations and
Analytical can be taken out.
XIV.
SOP (Standard Operating
Procedure’s)
1.
For every test SOP can
be viewed or modified if user having rights to do so.
2.
SOP can be stored
against Department , Machine and Test.
3.
Handbook for every test
can be stored to view Normal Ranges and Units of the parameters.
4.
Policies of the labs
can be embedded in the software any time any where as quality enhancement
processes in the lab.
XV.
MIS (Management
Information System) Reports
1.
Several Statistical
reports can be provides according to user requirements.
